Sending Registration Notices

Once you have registered persons for an event or camp, you can (optionally) send registration notices. You can create multiple notices for the same event, such as an initial registration confirmation notice and follow-up notices.

Notices are created and sent from the Event Registration Reports menu. Regardless of the type of notice, you are sending (E-Mail, Card or Letter), the process of selecting who gets the notice is the same.

In the top half of a Registration notice report setup window, click the checkbox next to the Event in the list on the right.

Choose which registrants will receive the notice based on their Registration Date. You may choose to send the notice to all registrations by click the All Dates radio button. Or you can click the Date Range radio button and enter a From and To dates to limit it to registrations entered during a certain period. This is particularly useful if you are receiving registrations over a period of time, but wish to send confirmation within a certain time frame.

For example, if you want to send confirmation emails weekly, you could choose to send the notice first thing each Monday morning and set your From date to be the previous Monday and the To date to be yesterday (Sunday). If you follow this pattern you will send the notice only to those who registered in the last week and avoid sending the same notice to registrants repeatedly. By not including today's date, you will avoid either missing sending a notice for the registrations that come in later today or sending the notice duplicate times. If in the example of weekly confirmation notices sent on Monday, you made the From date to be the previous Monday and the To date today (Monday), you would send end up sending duplicate emails to those persons who registered on a Monday.

To send confirmation notices more frequently, simply change From and To dates more often. For example, to send notices twice a week, each Monday send notices to registrants entered From the previous Friday To yesterday (Sunday). Then on each Friday send notices to registrants entered From the previous Monday To yesterday (Thursday).

Under the Option heading, you can choose to send the notice to persons whose registration is Not Cancelled, Cancelled or Both.